A Coffee Shop Operations Manual
The Secret No One Tells You About Running a Successful Coffee Shop
The single most important part of a customer’s experience with your coffee shop is consistency. Customers rate an inconsistent coffee shop worse than a consistently mediocre coffee shop every single time. So why would you leave your shop’s consistency up for any kind of interpretation? An Operations Manual lays out all the procedures and recipes you need to keep your shop running smoothly at all times.
Consistency is one of the most valuable things you can bring to your employees, customers, yourself. Preempt legal trouble, set clear expectations, and motivate customers to keep coming back. Your employee handbook and operations manual are the rocks you build a healthy and less stressful coffee shop experience on. This bundle includes:
- Employee Handbook Template
- Operations Manual Template
What is an Operations Manual?
Once an employee reviews your Employee Handbook and signs it, your immediate next step should be to trade the handbook for your Operations Manual. Your Operations Manual should contain everything that employee needs to know to do their job including recipes, specific technique guidelines, customer service expectations, cleaning expectations, and anything else that employee will need to know day-to-day.
Why you need an operations manual
The best barista trainer
We all like to think our training is great, but we’re only human. We can make mistakes in our explanations or simply not be clear enough. With an Operations Manual, employees always have a trainer to go back to who will explain everything exactly the same way every time. Zero guesswork, just consistency.
Eliminate frustrating conversations
Everyone hates having to be constantly reminded. Managers get frustrated, and employees get annoyed. It builds unnecessary tension among teams. Having an Operations Manual that lays everything out immediately can completely cut out these frustrating conversations.
Stop bad reviews
Bad reviews come from a mismatch of expectations and experience. By offering the exact same experience to customers every time, you ensure that expectations are consistently met. If a customer is ever unsatisfied, you know exactly what to change to correct the problem for the future.
Take pressure off yourself
As a coffee shop owner, you will have a lot going on. So much that it’s easy to forget things. But your shop can’t afford that. With an Operations Manual, you don’t have to remember everything. It’s all there, written down for anyone to review. All tasks become a team responsibility, and you can free up your mind to focus on what only you can do: run the business.
What You'll Find Inside
Efficiency and Workflow
Customer Service Procedures
Managing Shrinkage and Spoilage
Developed & Templatized by Coffee Shop Professionals
Over the course of 30 years of coffee entrepreneurship, managing over 7 cafes, and starting a coffee and education business, we’ve learned a ton about the importance of having guidelines and policies in which to train your employees to work cohesively and for each to understand exactly what is expected of them, day in and day out. We own and operate coffee bars of our own, and these are the very same guidelines and principles that we hold our own employees to, and expect them to adhere to. With a one-time investment, you can save yourself and your management many hours of labor and trouble while simultaneously ensuring that your customers will receive the same drinks each time, regardless of who makes them. Simply purchase, download, and edit as needed. Or don’t, take our guidelines straight as they are and you’re done in 5 minutes.
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Essential Documents Bundle
You may not realize it now, but one of the keys to a successful coffee business is writing things down. This bundle gets you the three most important documents for opening and running your business. Clear up your concept, avoid legal battles, and ensure a great customer experience. You’ll get: